The Directory of Records lists and describes Ontario government ministries, agencies, boards and commissions covered by FIPPA and the types of information maintained by these organizations. It also includes the telephone number and address of each organization's FIPPA Coordinator.
The Directory of Records is available in English and French. It describes the following categories of government record holdings:
General Record – Any record not considered to be a record in a Personal Information Bank or a Public Record (see below).
Personal Information Bank – A collection of personal information that is organized and can be retrieved by an individual's name or some other personal identifier.
Public Record – A record that contains personal information but is nevertheless available to all members of the public on an equal basis. In most cases, there is a legislative requirement to make it public, e.g., the Chief Electoral Officer is required to maintain a permanent register of Ontario voters under the Election Act.
Common Record – A type of Personal Information Bank that more than one organization would have, e.g., every college and university maintains Graduate and Alumni Records under the authority of the Ministry of Colleges and Universities Act.